Campus Rec facilities and resources are available to rent for your organization's events and needs. Room and event reservations may be requested by:
Registered Student or Faculty/Staff Organizations
Joint Sponsored Groups.
Please read the information below for room usage options, restrictions and fees.
Make your request with enough lead-time. It normally takes five to seven (5-7) business days to process requests.
Registered Student Organizations Note: Student organizations are allowed up to three (3) authorized requestors who may book space on the Main Campus. Each requestor must take the UTSA Events Management and Conference Services (EMCS) RSO Event Workshop, annually. Workshops are now available online. Complete an authorized contact form at the EMCS front desk.
Read over our Quick Reference Guide above to understand what type of spaces we have available.
Read over the pertinent Facility and Resource Fees document above.
Fill out our R25Live online Request Form.
-Please make your request using the R25Live system. There you can search and view the availability of Campus Rec spaces. Please ensure the space you would like is available prior to making your request.
-This must be filled out completely. If any part is incomplete, we cannot process your request. Be as detailed as possible when describing your event.
-You will receive notice that your request has been received to the email address setup with your R25Live account.
-Please make sure all information is correct before you submit.
Once your request has been processed, you will receive a confirmation of reservation.
-It will be sent electronically to the email address setup with your R25Live account.
-It will contain a reference number.
-Your reservation is not confirmed until you receive this confirmation of reservation notice.
Confirm payment for any rental and/or resource fees. Fees are additional in events that:
-Occur outside of regular facility operation hours.
-Include an admission (enrollment fees, registration fees, admission fees, monetary donation, etc.).
All applicable fees must be paid to UTSA Campus Recreation or payment arrangements must be confirmed prior to the event.
Have a great event!
Campus Rec will only process space requests for recreation/wellness type events. Campus Rec does not provide general meeting space to Registered Student Organizations. Studio spaces may only be requested for one day per week for up to two hours. Please contact UTSA EMCS at 210.458.4155 for space accommodations for events not related to recreation/wellness.